WHAT ARE LIMITED SUBMISSIONS?
Limited submissions are solicitations from federal, state, or private agencies which limit the number of applications that can come from a single institution, college, or department. Clemson University is committed to identifying the response(s) that are most competitive through a fair and timely internal review process.
WHAT IS CLEMSON UNIVERSITY’S PROCESS?
Clemson University searches for limited submission opportunities through web searches and its own historical information. The Office of Sponsored Programs updates the listing of new limited submissions opportunities on this website and announces the opportunities via email to the Associate Deans for Research and Sponsored Programs offices of each college. This email will include brief information about the opportunity, along with links to program details. The ADRs and/or Sponsored Programs staff will distribute these opportunities within their colleges.
HOW DO I APPLY?
To apply to an internal competition, Researchers should upload the proposal and biosketches or CVs of key personnel. In the event of resubmissions, scores and comments from previous rounds of competition, along with a maximum two-page response by the Principal Investigator(s), or PIs, should be included. The format of the limited submission proposals are customized to each solicitation, therefore researchers should follow the instructions provided in each call.
HOW ARE PROPOSALS SELECTED?
If the number of internal responses does not exceed the limit set by the sponsor, the PI(s) will be notified and named as Clemson’s selection for the competition. If there are more proposals than allowed by the sponsor, a committee will review the proposals and determine the most competitive opportunity for Clemson University. In cases where there are a high number of competitive responses, or the value of the potential award is significant for the university, PIs may be offered an opportunity to give brief oral presentations to the review committee.
WHO REVIEWS MY PROPOSAL?
Following each competition, the Division of Research assesses the number of proposals received, the PIs involved, and the agency solicitation. Based on this information, the Vice President for Research often convenes an ad hoc committee of subject matter experts from within the university and/or external to Clemson. When an ad hoc committee is convened, every effort is made to avoid potential conflicts of interest. In some competitions, applicants may be asked to provide the names of potential reviewers in their field who could be asked to review proposals.
The Associate Deans for Research from each college may serve as reviewers in some competitions. When the sponsor is a foundation, a representative from the Office of Corporate and Foundation Relations will be included on the review committee.
HOW WILL I BE NOTIFIED OF THE COMPETITION OUTCOMES?
All PIs will receive email notification about their status following a limited submission competition. Approximately one week following the notification, each PI will receive summary comments about their proposal. These comments are the compilation of the written and verbal assessments shared by the review committee.
WHAT ARE MY RESPONSIBILITIES?
While every attempt is made to identify limited submission solicitations, PIs should understand that this list is not comprehensive. If limiting language is found in a solicitation, the PI should alert the Office of Sponsored Programs by emailing email@example.com. In cases where the sponsor due date is fewer than 30 days away, submissions are approved on a first come, first served basis and posted to the website for informational purposes.
When a PI is selected for a limited submission competition, (s)he has a duty to follow through and submit a competitive proposal on behalf of Clemson University. If, upon selection, the PI is unable to deliver a proposal by the sponsor deadline, (s)he must notify the Office of Sponsored Programs so that the next highest-scored PI/team has an opportunity for selection. Failure to submit a proposal following selection through the limited submission process may result in the PI no longer being eligible to compete for limited opportunities.
WHO DO I CONTACT IF I HAVE QUESTIONS?
Please check the FAQ tab at the top of this webpage. This section also includes step-by-step instructions for submitting your proposal materials. If you still have questions or comments about limited submissions at Clemson University please email firstname.lastname@example.org or contact Kelly McSwain at 656-0260.